The most important aspect of contact management software is the data and analytics it provides. Each time your sales representatives interact with customers, the software records the outcome.
After a few weeks or months of recording data, you can start to identify patterns in your customers' behavior. You'll notice that certain customers place similar orders on a regular basis. Your sales representatives can then anticipate these orders to make sure they're placed with your company.
Sales representatives aren't the only ones who can learn from the data, though. According to a recent Business 2 Community article, contact management software provides company-wide reports that all employees should refer to:
"Beyond analyzing prospect behavior at the individual level, CRM software also provides overarching metrics on types of outreach,such as how many outbound calls your sales team has made this month, or which campaigns and offers are closing the most deals. These company-wide reports give you a look into your sales process and pipeline as a whole, plus they can identify ways to retain existing customers or upsell them on other products or services."
Your sales representatives, marketers, and customer service representatives all need to be on the same page. If they all refer to the same data, then they'll anticipate the same actions from customers.
Compare all of this to your sales process without contact management software. Rather than basing your actions on data and statistics, you're just going off of intuition. Even if your sales representatives have strong relationships with customers, it's always better to add analytics to your sales process.
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